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The Department of Public Administration and Personnel (DPA), Ministry of Finance, wishes to inform citizens that, in the context of the process of modernization of Service Plans for posts in the Civil Service, the Service Plan for the post of Assistant Secretarial Officer (Cl. A2, A5 and A7(ii)), General Secretarial Staff, Department of Public Administration and Personnel, has been revised.
Specifically, in relation to the qualifications required to apply for this post, the requirement to hold a pass certificate in the ECDL (European Computer Driving Licence) examinations in the compulsory modules of Computing Essentials, Online Essentials, Spreadsheets, Word Processing has been added in line with the new policy and the requirement to pass Greek or English shorthand examinations has been removed.
Consequently, those interested in applying for the posts of Secretarial Assistant in the Civil Service will be required to hold or obtain this ECDL certificate.
The above Service Plan was published in the Official Gazette on 19.5.2023 and has been posted on the website of the TDP (http://www.mof.gov.cy/papd). Below is the relevant revised Draft.
Service Plan for the Department of Public Administration and Personnel
ASSISTANT SECRETARY: (First Appointment Post)
| Approved Pay Scale:
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To the above salary are added any general increases approved by legislation and the indexation allowance, in accordance with the rate approved by the Government from time to time.
Duties and responsibilities:
(1) Perform general clerical and accounting duties.
(2) Undertake record keeping and/or library and asset registration.
(3) Type in Greek and English.
(4) Collect, process and collate statistical and other data and information and prepare and submit reports.
(5) Apply legislation relevant to his/her duties.
(6) Assist in the conduct of inspections and conduct on-site investigations.
(7) Conduct collections and payments and issue related receipts.
(8) Perform administrative secretarial duties.
(9) Assist in the performance and/or undertake the performance of work/projects, in and out of office, related to the responsibilities and activities of the Ministry, Ministry of State, Department, Bureau or Office to which he/she is assigned.
(10) Performs any other duties as assigned.
Notes:
(1) Appointees are subject to assignment and/or transfer to departments in all provinces, as well as to Cyprus' diplomatic missions abroad.
[BB](2) Employees appointed after the approval of this Service Plan as well as employees appointed after the approval of the previous Service Plan dated [BB]
. 25/6/2004, shall also work outside the normal working hours of the civil service, but the total number of working hours shall not exceed the specified number of working hours per week.
(3) Depending on the years of service and experience of the employee, he/she will be expected to perform his/her duties with an increased degree of responsibility and may be assigned more responsible duties, including the supervision of work, mentoring and training of junior staff.
Qualifications required:
[1] A school leaving certificate from a recognised secondary school.
[2] A certificate of success in the ECDL (European Computer Driving Licence) examination in the following four compulsory modules: Computing Essentials, Online Essentials, Spreadsheets, Word Processing.
(3) Where the needs of the service so require, candidates must have passed-
(a) the Pearson LCCI Level 2 Certificate in Bookkeeping and Accounting (VRQ) or the London Chamber of Commerce Intermediate Examination in Accounting or any other examination approved as equivalent by the Secretary of State for Finance
or
(b) an examination conducted or recognised by the Department of Education, Sports and Youth, proficiency in Greek and English typing of at least intermediate level or at a speed of at least 35 words per minute in Greek and English typing.
(4) Very good knowledge of Greek and good knowledge of English.
(5) Integrity of character, responsibility, initiative and cheerfulness.
Notes:
(1) Depending on the needs of the service, the qualifications referred to in paragraph (3) above will be determined at the time of publication of the post.
(2) Appointees shall pass-
[A] (a) the examination on the Public Service Act, the Public Service Regulations and the General Provisions within 2 years or 4 examination periods from the date of appointment, and
(b) the examination on the Fiscal and Accounting Instructions, the Regulation of Public Procurement Procedures and Related Matters Acts and the Coordination of Public Procurement Procedures for Supplies, Works and Services (General) Regulations and the Warehousing Regulations, within 4 years or 8 examination periods from the date of their appointment.
(3) The promotion of employees to the next higher scale of the combined grades of their post shall be subject to the employees having passed the examinations referred to in Note (2).
(OP/EXP)
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